Contents
This page explains about spot permission with some examples.
Common usage scene for permission settings
Please click on the links below to see setting examples for each scene.
- Example① (Separate departments for each floor)
- Example② (Separate departments on the same floor)
- Example③ (Prepare executive seats exclusively)
- Example④ (Separate users for each office)
General information (same for all examples)
- Tokyo Head Office: 3 floors, has a floor map for each floor.
- Kyushu Office: 1 floor, has a floor map.
Preparation (same for all examples)
In order to set permission by department or position, it is necessary to create groups such as "Sales Department" or "Manager" in advance.
Please refer to [Register / Edit / Delete Groups (Department)] for information on how to create them.
Example① (Separate departments for each floor)
The following is an example of how to set up a group of employees (departments) on different floors, such as Development Department on the 2nd floor and Sales Department on the 3rd floor.
The spots for the department to which the user belongs will be available for reservation, while other spots will be available for only viewing after setting.
Target spot
Hierarchical structure of spots
Permission settings
Set the permission of the spot to allow Development Department to make reservations on the 2nd floor.
| Spot Name | Layer |
Permission |
| Tokyo Head Office | 1 |
Set "Company" in the "Read-only Staff" permission to allow all employees for viewing all spots in the Tokyo head office. |
|
2nd floor (Development Department) |
2 |
Turn ON "Inherit permission settings from parent spot" for allowing all employees to view.
Set the "Development Department" group in the "User" permission for allowing only development department employees to use spots. |
| eg01 | 3 |
Turn ON "Inherit permission settings from parent spot" to have the same permission setting as the upper layer (2nd floor (Development Department.)). |
Next, set the permission of the spot to allow Sales Department to make reservations on the 3rd floor.
| Spot Name | Layer |
Permission |
|
3rd floor (Sales Department) |
2 |
Turn ON "Inherit permission settings from parent spot" for allowing all employees to view. Set "Sales Department" group in the "User" permission for allowing only sales department employees to use spots. |
| eigyo01 | 3 |
Turn ON "Inherit permission settings from parent spot" to have the same permission setting as the upper layer (3rd floor (Sales Department.)). |
Example② (Separate departments on the same floor)
The following example shows how to set up having multiple departments on the same floor and use each area separately as an example, the first floor (General Affairs Department/Shared Space).
Within the same floor, the area is divided into two areas, one where only workers belonging to the General Affairs Department can make reservations and the other where all employees can make reservations (Shared Space).
Target spot
Hierarchical structure of spots and image of the floor map.
💡 NOTE
To divide the area, room spots are created for General Affairs Department and Shared Space on the floor. (Red framed area in the image above)
Place spots (seats) in the room spots for each area.
Please refer to [Registering and Editing Spots] for details on how to set up the floor map.
Permission settings
Set permission for spots of the general affairs department.
| Spot Name | Layer | Permission |
| Tokyo Head Office | 1 |
Set "Company" in the "Read-only Staff" permission to allow all employees for viewing all spots in the Tokyo head office. |
|
1st floor (General Affairs Department / Common Space) |
2 |
There is no spot on this layer, but turn ON "Inherit permission settings from parent spot" for allowing workers to view lower layer. |
| General Affairs Department | 3 |
Turn ON "Inherit permission settings from parent spot" to all employees to view. Set the "General Affairs Department" in "User" permission for allowing only sales department employees to use spots. |
| soumu01 | 4 |
Turn ON "Inherit permission settings from parent spot" to have the same permission setting as the upper layer (General Affairs Department). |
Set permission for spots in common space.
| Spot Name | Layer | Permission |
| Common Space | 3 |
Set "Company" in the "User" permission for allowing all employees to use. |
| kyoyo01 | 4 |
Turn ON "Inherit permission settings from parent spot" to have the same permission setting as the upper layer (Shared Space). |
Example③ (Executive seats)
The following is an example of how to set up a seat for executives (managers), 3rd floor (Sales Department) as an example.
After setting up, managers can use dedicated spots on the floor that is available for sales department employees.
Only workers belonging to the General Affairs Department can manage reservations (view and edit reservations) while workers other than managers cannot view the spots for managers.
Target spot
Hierarchical structure of spots and floor map image
Permission settings
Set permission for spots in general area.
| Spot Name | Layer | Permission |
| Tokyo Head Office | 1 |
Set "Company" in the "Read-only Staff" permission to allow all employees for viewing all spots in the Tokyo head office. |
|
3rd floor (Sales Department) |
2 |
Turn ON "Inherit permission settings from parent spot" for allowing all employees to view. Set "Sales Department" in "User" permission for allowing only sales department employees to use the spots. |
|
General Area |
3 |
There is no spot for use on this layer, but turn ON "Inherit permission settings from parent spot" for allowing workers to view lower layer. |
| eigyo01 | 4 |
Turn ON "Inherit permission settings from parent spot" to have the same permission setting as the upper layer (General Area). |
Set permission for executive seat spots.
| Spot Name | Layer | Permission |
| Manager Area | 3 |
Turn OFF "Inherit permission settings from parent spot" to have the different permission setting as the upper layer (Sales Department).
Set the "Manager Group" in "User" permission for allowing only manager group to use.
Set "General Affairs Department" in "Spot Manager" permission for allowing only employees in the general affairs department to manage reservations. |
| Mgr01 | 4 |
Turn ON "Inherit permission settings from parent spot" to have the same permission setting as the upper layer (Manager Area). |
Example④ (Separate users for each office)
The following example explains how to set up to separate users for each office.
After setting, workers in the Kyushu office can make reservations for spots in Kyushu office, while workers in Tokyo head office can only view the spots.
Target spot
Hierarchical structure of spots
Permission setting
Set spot permission for the Sales Department of Kyushu Branch.
| Spot Name | Layer | Permission |
| Kyushu Office | 1 |
Set "Company" in the "Read-only Staff" permission to allow all employees for viewing all spots in the Kyushu branch. |
|
Sales Department |
2 |
Turn ON "Inherit permission settings from parent spot" for allowing all employees to see spots in the Sales Department.
Set "Sales Department (Kyushu)" to the "User" permission so that only sales department employees (Kyushu) can use the spots. |
| k-eigyo01 | 3 |
Turn ON "Inherit permission settings from parent spot" to have the same permission setting as the upper layer (Sales Department). |
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