Service: WorkstyleOS Portal, hot-desking (hoteling)

Worker: General users

 

WorksytleOS visualizes "who is working where."

This page explains how to check the check-in status of a spot using the WorkstyleOS Portal check-in screen.

 

Check-in status of each spot

On the Check-in screen of WorkstyleOS Portal, you can check the check-in status of each spot.

No	Display contents	Description
①	Total number of unique worker check-ins	The total number of workers in your organization and the number of workers currently checked in
②	Switch between distribution rate and occupancy rate	Switch between displaying the distribution rate and the occupancy rate. Refer to "Spot distribution rate and occupancy rate" on this page.
③	Update	Refresh the screen to show the latest check-in status.
④	Current view (ROOT)	Check-in status of a spot. By default, the spots on the first level are displayed. Click on a child spot to display the child spots.
⑤	Display of child spots	The check-in status of the child spot is displayed.
⑥	List of checked-in workers	The workers who checked in to a spot are listed. Users who have checked in to spots lower in the hierarchy will also be displayed.
⑦	Pins	Pin a spot to display it at the top. See "Pinning a spot" on this page.

 

Spot distribution rate and occupancy rate

Spot distribution rate

A spot distribution rate is a percentage of workers who have checked in to each spot out of all workers.

 

The figure below shows that 8 out of all 21 workers (8 / 21 = 38.1 %) are currently in Kobe Office.

 

By clicking on the child spots, you can see the distribution of workers in detail.

 

In the figure below, the check-in status of each spot is shown by clicking on the child spot "2F" of "Kobe Office" and then on the child spot "Meeting Room B(4)" of "2F".

 

Spot occupancy rate

A spot occupancy rate is a percentage of workers who have checked in compared to the capacity of a spot.

The figure below shows that 8 people (8 / 30 = 26.7 %) are in for Kobe office that can fit 30 people.

 

When the occupancy rate exceeds 50 %, the color of the graph and the background color will change from blue to green, yellow, and red, depending on how high the occupancy rate is.

NOTE
To display the occupancy rate of a spot correctly, the administrator needs to set the capacity of each spot by referring to the following articles.
　・Register and Edit Spots
　・Settings for checking the distribution rate and the occupancy rate of a spot

 

The occupancy rate will not be displayed for spots where the capacity is set to 0 (unlimited). It will show only the number of people checking in.

 

Check the check-in status on the floor map

It will show a floor map icon at the spot where the floor map is registered.

Click on the floor map icon to open the floor map.

 

On the floor map, you can see the current check-in status.

You can also click on the spot to reserve it.

 

Check the check-in status of workers

You can check the check-in status from the list of checked-in workers.

Click on the worker's icon.

 

A pop-up window will appear to show the worker's check-in status.

You can check the worker's reservation status or reserve a spot from the floor map.

For the explanation and operation of this screen, please refer to "View the check-in status of workers."

 

Pinning a spot

You can pin a spot to display it at the top of the screen.

Pinning is available for each individual.

Workers can pin their own frequently used spots to the top for easy access.

 

You can also pin spots on the second level and below.

The child spot "1F" of "Tokyo Office" is pinned in the figure below.

NOTE
If you pin multiple spots, they will be displayed in order of the first one pinned.