This page describes how to import meeting rooms and equipment from Google to Acall.

 

Setting up Google linking

Before importing meeting rooms and equipment from Google, please link Acall with Google.

• Link Acall and Google Calendar

 

Registering meeting rooms and equipment on Google

Create resources (meeting rooms and equipment) on Google Workspace admin console.

• Google Workspace Admin Help - Create buildings, features & Calendar resources

 

Importing meeting rooms and equipment from Google

Import resources (meeting rooms and equipment) and register on Acall.

⚠️ Note
This step needs to be done by Google Workspace Super Admin.
Ref：「Identify Super Admin for Google Workspace」

 

Click [Workspaces] on the side menu of Acall Portal.

Click on the three dot leader in the upper right > [Import from Google].

 

You can find the list of resources (meeting rooms and equipment) registered in Google.

Check the checkbox of resources (meeting rooms, equipment) you wish to import into Acall and click import.

💡 Note
・If the number of resources is large (thousands or more), it may take tens of seconds to several minutes before the pop-up appears.

 

When a confirmation pop-up appears, click [OK].

 

The selected resource (meeting room/equipment) is registered as workspace.

💡 Note
After the import, it may take tens of minutes to several hours to complete the linkage between Google - Acall.

 

※ Only for customers selected "Reservation on Google Calendar" as a meeting room reservation method.

An icon indicating the status of the linkage with Google will be displayed.

 

Icon	Description
	Successfully linked to Google Calendar.
	Google Calendar linking is not working properly. Please try the following 1. Wait a few minutes to a few hours and refresh the screen. 2. Try "Import from Google" again.

 

Imported meeting room and equipment details

Items whose values set on Google and sync with Acall when importing and the items that can be edited from Acall after import are as follows.

Item	Registered on Acall when importing	Editable on Acall after import（※1）
Name	○	×（※2）
Capacity	×	○
Location	○	○
Phone number	○	○
Category	×	○
Usage	×	○
Authentication type of Acall Meeting	×	○
E-mail	○	×
Enable group access control	×	○
Description	×	○
Image	×	○

 

💡 （※1）
Values edited in Acall are not reflected on Google Workspace.

💡 （※2）
Since you can not rename on Acall, please rename the meeting room/equipment on Google first, and then import it into WorkstyleOS following the same steps as for a new import.
Renaming and reimporting will not reflect in existing reservation data.

 

Edit or delete imported meeting rooms / equipment

Please refer to "Registering and Editing a Workplace (workplaces that are not linked to calendars)" for instructions on how to edit or delete imported meeting rooms and equipment.

 

Importing meeting rooms / equipment is complete.

 

Please refer to the following pages for the next step.

💡Google Calendar linking setup guides
All customers
1. Link Acall and Google Calendar
2. Connect Workers with Google Calendar
3. Import Meeting Rooms and Equipment from Google（This article）
Customers make reservations on Google Calendar
4. Create Meeting Room for Appointments on Google（Next step）