Service: WorkstyleOS Portal

Users: Administrators

 

This page explains how to register and edit workspaces on the WorkstyleOS.

Please refer to the following link for instructions on how to register and edit workspaces linked to Google Calendar / Outlook Calendar.

• Registering and Editing a Workplace (workplace linked to google calendar)
• Registering and Editing a Workplace (workplace linked to outlook calendar)

 

What is a workspace?

Meeting rooms and equipments which is reserved and used for internal or visitor meetings are called  "workspaces" on the WorkstyleOS Portal and ACALL applications.

 

To use a workspace, the administrator needs to register a workspace on the WorkstyleOS according to the following procedure.

 

Registering a workspace

Click [Workspaces] on the side menu of the WorkstyleOS Portal.

 

Click on the three dots and [Add facility].

 

On the "New Create" screen, fill in the necessary items and click [CREATE].

 

Workspace items

ATTENTION
・Fields marked with an asterisk (*) are required.
・Duplicate name registrations are not allowed. 

Items	Contents
Name (*)	Name of the workspace
Capacity	Capacity of the workspace
Location	Location of the workspace
Phone number	Phone number linked to the workspace
Category	Types of the workspace  Room: Select for meeting rooms  Equipment: Select for equipments such as company cars and projectors
Usage	Workspace usage  Both: Can be used for internal meetings and visitor meetings  Internal: Can be used for internal meetings only  External: Can be used for visitor meetings only
Available	ON / OFF for a workspace reservation  Default is ON. If you turn OFF, reservation and use of the workspace is not available.
Available concurrently	ON / OFF for a concurrent workspace reservation  Default is OFF. If you turn ON, users can create reservations with overlapping times. Please refer to [[Available Concurrently] Workspace] for details.
Enable group access control	ON / OFF for the limitation on which groups can view and reserve the workspace. If you want to enable the group access, set the groups that can view and reserve workspaces. Administrators can view and reserve all workspaces without this limitation.
Authentication type	Authentication type for the ACALL MEETING  QR code: Authentication type using the ACALL mobile.  Worker code: Authentication type not using the ACALL mobile. None of these settings are required for customers who do not use the ACALL MEETING. Please refer to [Making Worker Code Authentication Required in ACALL MEETING] for the authentication operation.
Description	Description of the workspace
Image	Workspace cover image Recommended image size is approximately 788 x 320.

 

You will find the workspace you created in the list of workspaces.

 

NOTE
・Registration in a batch with CSV importing is not available.

 

Editing a workspace

Click [Workspaces] on the side menu of the WorkstyleOS Portal.

 

Click [edit] (pencil mark) on the workspace for editing.

 

Edit the necessary items and click [UPDATE].

 

NOTE
・Updating in a batch with CSV importing is not available.

 

Deleting a workspace

Click [Workspaces] on the side menu of the WorkstyleOS Portal.

 

Click [edit] (pencil mark) on the workspace for deleting.

 

Click [DELETE].

 

Click [OK] on the pop-up window.

NOTE
・Deleted workspaces cannot be restored and undone.