Contents

This page explains how to register and edit workspaces on Acall.

⚠️Customers using the calendar integration feature cannot register workspaces on Acall.
You need to import meeting rooms from Outlook / Google. Please refer to the following.
Import Meeting Rooms and Equipment from Outlook
Import Meeting Rooms and Equipment from Google

What is a workspace?

Meeting rooms and equipments which is reserved and used for internal or visitor meetings are called "workspaces" on Acall Portal and Acall applications.

To use a workspace, the administrator needs to register a workspace on Acall according to the following procedure.

Register workspace

Click [Workspaces] on the side menu of Acall Portal.

Click on the three dots and [Add facility].

On the "New Create" screen, fill in the necessary items and click [CREATE].

Workspace items

ATTENTION
・Fields marked with an asterisk (*) are required.
・Duplicate name registrations are not allowed.

Items	Contents
Name (*)	Name of the workspace
Capacity	Capacity of the workspace
Location	Location of the workspace
Phone number	Phone number linked to the workspace
Category	Types of the workspace Room: Select for meeting rooms Equipment: Select for equipments such as company cars and projectors
Usage	Workspace usage Both: Can be used for internal meetings and visitor meetings Internal: Can be used for internal meetings only External: Can be used for visitor meetings only
Available	ON / OFF for a workspace reservation Default is ON. If you turn OFF, reservation and use of the workspace is not available.
Available concurrently	ON / OFF for a concurrent workspace reservation Default is OFF. If you turn ON, users can create reservations with overlapping times. Please refer to [[Available Concurrently] Workspace] for details.
Enable group access control	ON / OFF for the limitation on which groups can view and reserve the workspace. If you want to enable the group access, set the groups that can view and reserve workspaces. Administrators can view and reserve all workspaces without this limitation.
Authentication type	Authentication type for Acall Meeting QR code: Authentication type using the Acall Mobile. Worker code: Authentication type not using the Acall Mobile. None of these settings are required for customers who do not use the Acall Meeting. Please refer to [Making Worker Code Authentication Required in Acall Mobile] for the authentication operation.
Description	Description of the workspace
Image	Workspace cover image Recommended image size is approximately 788 x 320.

You will find the workspace you created in the list of workspaces.

NOTE
・Registration in a batch with CSV importing is not available.

Edit workspace

Click [Workspaces] on the side menu of Acall Portal.

Click [edit] (pencil mark) on the workspace for editing.

Edit the necessary items and click [UPDATE].

NOTE
・Updating in a batch with CSV importing is not available.

Delete workspace

Click [Workspaces] on the side menu of Acall Portal.

Click [edit] (pencil mark) on the workspace for deleting.

Click [DELETE].

Click [OK] on the pop-up window.

NOTE
・Deleted workspaces cannot be restored and undone.

Register / Edit Workspace

What is a workspace?

Register workspace

Edit workspace

Delete workspace

Comments

What is a workspace?

Register workspace

Edit workspace

Delete workspace

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