Contents
Service: WorkstyleOS Portal
User: General User
This page explains how to use the [Guest Check-in] screen of the WorkstyleOS Portal.
What is guest check-in?
The following items are listed in the Guest Check-in screen.
- Workspace reservation (internal/external) information
- Visitors Information about invitation passes on the ACALL RECEPTION and visitors without appointments
NOTE
・Spot reservation information will not be displayed.
・Immediate use on the ACALL MEETING will not be displayed.
・Depending on your corporate settings, reservation details, and permissions, some information will not be displayed.
Guest check-in screen
Item | Description |
① |
Filter reservations by the date. |
② |
Filter by data type (Internal/External/invitation pass). |
③ |
You can narrow down the list of data by keywords for the following items. |
④ |
Reload to display the latest data. |
⑤ | Filtered data lists will be displayed. |
⑥ |
You can choose to display/non-display the items (columns) on the list and reorder them. |
⑦ |
Set the maximum number of rows on a single page. |
⑧ |
The number of data will be displayed. |
Display items for guest check-in
Item | Description |
Date of Creation※ |
Internal/External: The date when you created the appointment will be displayed.
Without an appointment: The date when the guest called on the ACALL RECEPTION.
|
Schedule※ |
Internal/External: Start and end time of the appointment will be displayed.
Without an appointment: It will not be displayed.
If reservations are repeating settings, a repeating icon is displayed before scheduled time.
![]() If the workspace is connected to ACALL MEETING, and the meeting started (entered), "STARTED" will be displayed below the scheduled time.
|
Type (Internal/External)※ |
The type of data is displayed.
Internal meeting ![]() External meeting
![]() Internal/External meetings that are automatically cancelled because they are not entered in a workspace linked to the ACALL MEETING Invitation passes on the ACALL RECEPTION and visitors without an appointment
|
Subject※ |
Internal/external: Title of the appointment will be displayed. |
Guests |
Internal/External: Guests registered for the appointment will be displayed. |
Admission card |
Register the borrowing of an entrance card. |
Entered※ | The number of planned guests and the number of guests who finished entry procedure. |
Left※ | The number of planned guests and the number of guests who finished exit procedure. |
Staff |
Internal/External: Workers in charge of the appointment will be displayed. Name of the staff and email address will be displayed by clicking the icon. |
Approved by | The worker who first answered visitor notifications. |
Facilities |
Internal/External: The meeting room or equipment selected when creating the appointment will be displayed. |
Edit(Pencil icon) |
Open edit screen. |
NOTE
・Items marked with ※ can be rearranged by clicking on the item name.
Editing appointments (external/internal)
NOTE
・You can edit external/internal appointments only.
・Workers can edit appointments that they have created only.
Click [Edit] icon of the appointment you want to edit.
Edit the information.
NOTE
・Please refer to [Creating an Appointment from WorkstyleOS Portal] for input information on reservations.
Deleting appointments (external/internal)
NOTE
・You can delete external and internal appointments only.
・Workers can delete appointments that they have created only.
・Deleting past appointments is not available.
Click [Edit] (pencil icon) of the appointment you want to edit.
Click "INFO".
Click "DELETE" and select "OK".
Sending an appointment code to a guest
NOTE
・For external appointments only.
Click [Edit] icon of the appointment you want to edit.
Click the [email] icon.
Edit the subject and body, and click [SEND].
When you want to send the invitation to multiple guests, click three dots leader and choose [batch transmission].
Downloading an appointment code
NOTE
・For external appointments only.
You can send the appointment code that you downloaded to your guest.
Click [QR code] icon.
Click [DOWNLOAD].
Proceeding entry/exit procedure for a guest
NOTE
・For external appointments and no appointments only.
Click [Edit] (pencil icon) of the appointment you want to edit.
Go to the "STATUS" tab to process entry/exit of a guest and check the time of entry/exit.
No | Item | Description |
① | Record entry |
Record (edit) the entrance time. |
② | Record exit |
Record (edit) the exit time. |
NOTE
・You can not edit the entry/exit time after recording the exit time.
When you want to process the entry of multiple guests at the same time, click three dots leader and choose "batch entrance".
In the same way, you can select "batch exiting".
Printing an admission card
You can print an admission card to the guest who processed the entry procedure.
NOTE
・The admission card setting is required in advance.
Please refer to [Printing out the Entry Pass and Entry Form].
Click the printer icon.
Select the device to print, guests, and a template. Click "CREATE A PRINT QUEUE".
An admission card will be printed out.
Admission card rental
NOTE
Please refer to [Using the Entrance Card Lending Function] for more information about the entrance card lending function.
The settings are required in our company, ACALL Inc., to use the card rental function.
Please contact us here.
Click the IC card icon to register.
Downloading and sending an iCalender(ics) file
NOTE
・You can set in external appointments and no appointment only.
・Administrators need to enable the function in advance.
Click [Settings] > [Company setting] in the side menu on the WorkstyleOS Portal
and turn on [Generate iCalendar(ics)File].
Click the calendar icon to download the iCalendar(ics) file.
NOTE
When the iCalendar(ics) function is enabled,
the iCalendar(ics) files are automatically attached to the invitation emails.
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