This page introduces the help pages for admin users to set up the "Meeting room check-in" functions.

 

Workspace settings

Register a workspace

Register workspaces (meeting rooms and equipments).

• Register / Edit Workspace

 

Set reservation rules

The administrator can set the "Corporate Operation Rules" on the Portal screen to restrict the available time and the period of time when the conference room can be reserved in advance.

• Set Up Appointment / Meeting Room Reservation Policy

 

Set the appointment view policy

Acall Reception allows you to select from three types of permissions for viewing visitor information. 

• Visits Access Policy

 

Import appointments

Batch import of appointments

Acall allows bulk import of CSV files when registering appointments/meeting room reservations. You can also export your appointment history as a CSV file.

• Import Appointments

 

Export logs

Check the reservation logs

Acall allows you to download a batch of meeting room usage history and future reservations as a CSV file.

The downloaded data can be used to analyze the usage of the conference room to improve the efficiency of conference room use. 

• Export Workspace Log

 

Check the guest logs

You can check the guest reception/response history and the guest entry/exit history by Acall Reception.

• Export Appointment Log

 

Check the worker operation logs

Acall allows you to download the operation log in case of unauthorized data modification, so that you can check who performed what operation.

• Export Operation Log

 

Acall Meeting

Manage workspaces with Acall Meeting

The Acall Meeting app helps with workspace management by reducing unnecessary reservations and meeting facilitation support.

You will need to install the iPad in the conference room and set up the Acall Meeting app.

• Acall Meeting Outside Mode / Inside Mode
• Installing Acall Mobile
• Setting Time For Automatic Cancellation of Meeting Room Reservation
• Acall Mobile Timekeeper and Time Extension

 

Monitoring settings for the Acall Meeting

Administrators can receive a disconnection notification when communication from the Acall Meeting to the Acall server is lost for any reason, such as network malfunction or device trouble.

Monitoring system is disabled by default. Please change the setting to use this function.

• Acall Meeting Monitoring System

 

Acall Mobile

Reserve a workspace from Acall Mobile

Using the Acall Mobile app, you can reserve a meeting room immediately from your smartphone when you have an internal meeting or a visitor scheduled. You can also check and book the currently available meeting rooms to use the meeting rooms efficiently.

Users will need to install the Acall Mobile app on their smartphones.

• Install Acall Mobile
• Book a Meeting Room from Acall Mobile / Check the Availability
• Cancel a Meeting Room Reservation from Acall Mobile

 

Calendar Linkage

Link Acall with a calendar

By integrating Acall with your Google / Outlook calendar, you can synchronize appointment information between your calendar and Acall schedule in real-time.

• What You Can Do with Calendar Linking