Contents
This page describes the specifications of how ENTER/EXIT (meeting start/end) and time extensions on Acall Meeting application are reflected in Google Calendar.
💡 This page is for customers who use Google Calendar linking function.
Meeting extension
If you extend the time during meeting using the "+" button on Acall Meeting, the end time of the meeting will be extended on Acall Portal. In Google Calendar, the end time of the meeting will not be extended and a new meeting will be created for the extended time instead.
New title to be created is "利用延長(Extension of Use)".
The description of the schedule is "Acall Meetingからの延長利用(Extended on Acall Meeting)".
💡 NOTE
・ Schedule for the extended time will not be created in personal calendar.
・ The end time of the original reservation will not change in both personal calendar and meeting room calendar.
・ If you extend multiple times, new reservation will be created for each time.
Cancellation
There are 4 patterns in which a reservation can be cancelled by the Acall Meeting application.
- When the meeting is automatically cancelled without ENTER (Cancellation by system)
- When the meeting is cancelled by EXIT within 1 minute after ENTER
- If the meeting is cancelled by ENTER and EXIT before the scheduled start time
- When the meeting is started without reservation using Acall Meeting and cancelled by ENTER and EXIT within 1 minute
The following is how the schedule will be displayed on Acall and Google Calendar when meeting is canceled.
Guest Check-in |
Reservation > Workspace |
Personal Calendar |
Meeting Room Calendar |
|
Auto Cancel |
Cancelled icon wll be displayed |
The schedule will disappear |
The schedule will remain |
The schedule will remain with strikeout |
Cancel meeting by EXIT within 1 minute after ENTER |
Cancelled icon wll be displayed. |
The schedule will disappear | The schedule will remain | The schedule will remain with strikeout |
Cancel meeting by ENTER・EXIT before the scheduled start time |
Cancelled icon wll be displayed. |
The schedule will disappear | The schedule will remain | The schedule will remain with strikeout |
Meeting is started without reservation and cancelled by ENTER and EXIT within 1 minute |
The schedule will not be displayed |
The schedule will disappear |
The schedule will not be displayed |
The schedule will remain with strikeout |
Reservation start/end/extension
The following is how meeting results such as start, end and extend in Acall Meeting are reflected in Acall Portal and Google Calendar.
Guest Check-in |
Reservation > |
|
|
Actual ENTER time |
Reflected as actual time under scheduled time |
Start time will be changed to the time you ENTER |
Start time will not be changed |
Actual EXIT time |
Reflected as actual time under scheduled time (※) |
Start time will be changed to the time you EXIT |
Start time will be changed to the time you EXIT |
Extend meeting with "+" button |
Extended time will not be reflected |
Extended time will not be reflected |
Original reservation time will remain and extended time will be added as new schedule. |
Participants' response in Google Calendar
When you ENTER/EXIT on Acall Meeting, meeting participants' response ("Yes", “Maybe", "No") to the invitation in Google Calendar will remain the same.
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