Service: WorkstyleOS Portal

Worker: General User

 

This page explains how to reserve a workspace from Google Calendar and edit or delete an appointment.

 

If you have linked WorkstyleOS with Google Calendar, you can create appointments and send appointment codes from Google Calendar using the ACALL Google Chrome extension.

Prerequisites
・WorkstyleOS and Google Calendar linkage
　・Linking WorkstyleOS and Google Calendar
　・Registering a G Suite account with a Worker
　・Registering and editing workplaces (workplaces linked to Google Calendar)
・Install ACALL Google Chrome Extension
　・Add Chrome Extensions

 

Reserve a workspace from Google Calendar

Create an appointment from your Google Calendar and send the appointment code to your guest.

Open Google Calendar, click "+Create" on the calendar, and click "More options."

 

The "Create Appointment" screen will open. The following fields are required.

Item	Description
Title	Reservation title
Date and time	Date and time of the reservation
Meeting room	Meeting room to reserve

 

Click the ACALL extension on the right.

 

The ACALL extension will be displayed.

Enter the email address registered with WorkstyleOS, and click Next.

 

Enter the password and click "Login."

 

The ACALL Add-in screen will open.

In the ACALL add-in, you can enter the guest (visitor) information.

Item	Description
company	Name of the visitor's company
name	Visitor's name
email	来訪者のメールアドレス アポイントコードの送付先となります。 Visitor's email address (to send an appointment code)
+ ADD GUEST	If you have more than one visitor, click [+ADD GUEST] to enter the information.
save in guest book	Check the "save in guest book" to register the guest information in the guestbook. Next time, you can call up the info from the guestbook.
guest count	If visitors' information other than the representative is unknown, enter the number of visitors.
send email	If you check [send email], WorkstyleOS will send an email with an appointment code to the visitor.
select from templates	Select one of the registered email templates to use. You can edit the subject and body text in the fields.

NOTE
・The administrator can create email templates.
　・Email Templates

 

After entering your guest information, click "Register Appointment."

 

The text "ACALL Appointment ..." will be inserted in the description field of the appointment.

Click "Save" to complete.

 

An appointment will show up on your Google Calendar.

 

Appointments created from Google Calendar will be automatically reflected in WorkstyleOS.

NOTE
The appointment may take a few minutes to show up on WorkstyleOS Portal.
　If the appointment is not reflected after a few minutes, see "Appointments made from the calendar are not reflected in WorkstyleOS."

 

If you create an appointment with the "send email" checkbox checked in the add-in, an email with an appointment code will be sent to the guest when the appointment is reflected in WorkstyleOS.

 

Edit an appointment

NOTE
You can edit reservations created from Google Calendar in WorkstyleOS.
　・Creating an Appointment from WorkstyleOS Portal
　・[ACALL Mobile] Reserve Your Seat in Advance

 

Click the appointment you want to edit on the Google Calendar screen and click Edit (pencil icon).

 

Edit the information you want to change.

If you want to change the guest information, click ”Register Appointment” after making the changes.

 

Click "Save" to finish editing.

The edits to the appointment you made from Google Calendar will be automatically reflected in WorkstyleOS.

NOTE
The appointment may take a few minutes to show up on WorkstyleOS Portal.
If the appointment is not reflected after a few minutes, see "Appointments made from the calendar are not reflected in WorkstyleOS."

 

If you create an appointment with the "send email" checkbox checked in the add-in, an email with an appointment code will be sent to the guest when the appointment is reflected in WorkstyleOS.

 

Delete an appointment

Click the appointment you want to delete in the Google Calendar, and click Delete (the trash can icon).