Service: WorkstyleOS Portal, Hot-desking (Hoteling)
Worker: General Users
WorksytleOS visualizes "who is working where."
This page explains how to check the check-in status of a worker using the WorkstyleOS Portal's search function for checked-in workers.
To check the check-in status of workers, you need to use the spot function.
Refer to "Register and Edit Spots" to set up a spot.
On this page, as an example, we will search for "Mitsuhiro Owada" and check his check-in status.
After that, you can reserve a seat near Mitsuhiro Owada.
Search for a worker
At the top of the screen on every page of the WorkstyleOS Portal, you will see a search box for "Find a Check-in Worker.
Search for a worker by entering one of the following
- Worker's name (no spaces)
- Worker's email address
- The name of the group to which the worker belongs
- Worker's search key
- You can search by broad match.
- You cannot search across items (AND search).
- You cannot include spaces in the search.
- If you are a multi-tenant user,
- You can only search for your company's workers.
- You cannot search for workers from other companies, even under multi-tenancy.
Check the check-in status of the worker you found
It will display the spot where the worker has currently checked in under the worker's name who was a hit in the search.
We have a set of the following hierarchical structure of spots on this page as an example.
∟Meeting room A
Workers who have not currently checked in to a spot will be in light gray.
Click on the map icon to the right of the spot name to display a pop-up window of the worker's check-in status.
|①||Check-in status and reservation status||
The currently checked-in spot and reservation time are in blue.
The spots reserved for today and the reservation times are in gray.
|②||List of workers who have checked in to a spot||
It will display a list of workers who have currently checked in to the spot.
*Two workers have checked in on the map in the figure above, but only one has checked in to seat A-01, so only one is shown in the list.
*If a spot has child spots in a hierarchical structure, the workers who have checked in to the child spots are also displayed in the list.
|③||Spot Name||The spot name will be displayed.|
It will display the floor map.
*It will not display the floor map without any spots registered.
If the spot does not have the floor registered, it will display the following screen.
When you click on a reserved spot, ③the spot name and ④the floor map will display information about the reserved time slot of the selected spot.
Reserve a spot near the worker you found
You can reserve a spot from the floor map displayed on the worker's check-in status pop-up screen.
If the floor is not registered, it will not display the floor map,
and you will not be able to reserve a spot from the pop-up screen.
In the figure below, "Mitsuhiro Owada" has reserved the seating spot "A-01" from 17:00 to 18:00.
On this page, as an example, we will reserve the seat spot "A-02" next to "A-01".
Click on "A-01 | 17:00 - 18:00" from the list of reservations made by Mitsuhiro Owada. Then, click on the seating spot "A-02" on the floor map.
The spot reservation screen will open.
Confirm or change the reservation details, and then click [Reserve].
When your reservation is complete, you will see your icon on the floor map.