Service: WorkstyleOS Portal, Hoteling

User: Administrators

 

This page introduces the help pages for administrators to set up the [Spot] which is one of the functions on the WorkstyleOS.

💡 NOTE
Depending on your plan or setting, some functions may not be available.
Please contact us here for more details.

 

Spot setting

Create a spot

You can create workspaces, including a meeting room or seat or an external meeting room for remote work, or your home as a spot for reservation and check in.

• Register and Edit Spots

 

Create a floor map

Create a floor map to check the reservation status and make reservations on it.

• Floor Map Editor
• Create Spots

 

Spot reservation settings

You can set permission [permission of reservation/checkin] and [permission of reservation view only ] for each spots.

• What is SPOT PERMISSIONS
• Setting SPOT PERMISSIONS

 

When a spot is created from the first level, no permissions are set by default and only administrators can use the spot.

Please set sport permissions for general workers when they start to use the system.

 

Spot Reservation Setting

You can reserve a spot on multiple devices and apps.

Please confirm the reservation method you wish to use before setting it up.

 

Reserve a spot on the WorkstyleOS Portal 

You can reserve a spot on your PC.

• [Portal] Reserving Your Seat in Advance

 

Reserve a spot on the ACALL mobile 

You can reserve a spot from your mobile device.

You need to install the ACALL mobile app.

• [ACALL Mobile] Reserve Your Seat in Advance

 

Reserve a spot on the iPad 

You place the iPad in the office and become available for a reservation device where anyone make reservations.

• [iPad Set Up] Setting Up as a Seat Reservation Terminal

 

Checkin settings on a Spot

You can check in a spot on multiple devices and apps.

Please set your preferable check-in method.

 

Check in on the ACALL mobile

You can check in a spot on your mobile device.

You need to install the ACALL mobile app.

• [ACALL mobile] Check in to Your Seat

 

Check in on the ACALL WORK 

You can check in a spot on the desktop app called ACALL WORK.

You can share "where" you are working with your team members.

• Checking in and out of a Spot

⚠️ NOTE
ACALL WORK subscription is required.

 

Check in with iPad 

You can place the iPad in the office and use it as a check-in device where anyone make reservations.

• [iPad Set Up] Setting Up as a Seat Reservation Terminal

• Exporting the Spot Check-in Log

 

Set to view the distribution rate and occupancy rate of a spot on the check-in  screen of the WorkstyleOS Portal.

• Viewing the Check-in Status of a Spot

• Settings for checking the distribution rate and the occupancy rate of a spot

 

Place a signage/reservation display to visualize the usage data of floors or to make it available for anyone to reserve on the installed device.

• Use Signage/Reservation Displays

 

Functions with Spot Integration

Integrate a spot with the smart lock (Akerun) and unlock the Akerun by checking in.

• Integration with Smart Lock (Akerun)

The following is a guide to the OS and versions we support.

Please check the version of your devices.

• Environment