Service: WorkstyleOS Portal

User: Administrator

 

What Is a Email Template?

You can create an email template with an appointment code for the guests.  Guests can use the appointment code at the reception/entry/exit.

Create your unique email template or prepare multiple templates to use them in different situations.

- Setting up email templates

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- Using Email Templates

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Add a new Email template

After logging in to the Portal, click on [Settings] in the main title and select [Email Templates].

Click [+ADD NEW] on the notification email setting screen that appears.

Follow the instructions on the screen and click [CREATE] to finish.

Input items

NOTE
- Fields marked with an asterisk (*) are required.

Items	Contents
template name*	Enter the template name
user name	Enter the sender's name. You can use the [user_name] tag
mail title*	Enter the email title
body*	Enter the body text

 

Tags that can be used in the body

テンプレート内には以下のタグを使用可能です

Tags	Contents
[user_name]	Sender name
[places]	Meeting Room
[starting_at]	Start time
[ending_at]	End time
[users]	Contact person
[location]	Appointment location The input contents of Workspace of the appointment will be reflected. Reference: Register and edit a workspace

 

The email template you created will be displayed.

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The email template you have created is available for immediate use.

You can select the email template when creating an appointment.

 

Edit email templates

After logging in to the Portal, click [Settings] > [Email Templates] in the main title.

On the Notification Email Settings screen that appears, click the Edit button (pencil mark) in the upper right corner of the template you want to edit.

 

After editing the content, click [UPDATE] to complete the update.

 

 

Delete email templates

NOTE
You cannot restore email templates once you delete them.

After logging in to the Portal, click [Settings] > [Email Templates] in the main title.

On the Email Settings screen, click the Edit button (pencil mark) in the upper right corner of the template you want to delete.

When you click [DELETE], a pop-up window will appear, and after confirming, click [OK] to complete the deletion.