You can create regular appointments and repeat appointments both internal/external meetings on Acall Portal.

This page explains how to create repeat appointment Acall Portal.

 

Create repeat appointment

Click [Reservation] > [Workspace] in the side menu of Acall Portal.

Drag & drop to select the workspace time slot you want to reserve, click either [create appointment] or [create meeting].

 

NOTE
Please refer to [Reserve a Workspace on Acall Portal] for the details of how to create regular appointments.

 

Click [INFO] in Create screen and set "Date", "Start time", and "End time" for the initial appointment.

 

Select the frequency from "Repeat" pull down.

• Never
• Daily
• Every xx (※1)
• Monthly on the xx xx (※2)
• Custom... (※3)

NOTE
※1　The day of the week for the initial appointment date will be reflected.
※2　The day of the week and week number for the initial appointment date will be reflected.
※3　Please refer to 「Custom repeat setting」 below.

 

Set "End Date" and click [CREATE] to save.

 

Repeat appointments will be displayed as follows on Acall Portal.

ATTENTION
・Appoint code (QR code/numerical code) for repeat appointments including ones attached to the invitation e-mail remains the same for all appointment.
・If external calendar is integrated, it will be displayed as follows.

Google Calendar


Outlook Calendar

 

Custom repeat setting

This section explains how "Custom" repeat settings work.

 

If [day] is selected from "Period" pull down, set the number ("Repeat every") to set interval.

 

If [week] is selected from "Period" pull down, set the number ("Repeat every") and the day of the week ("Repeat on") to set interval.

 

If [month] is selected from "Period" pull down, set the number ("Repeat every") and select pattern from the pull down to set interval.

NOTE
・If you set interval as "1", you can create the following reservations.
[day]: Everyday, [week]: Every week, [month]: Every month

 

Change/delete repeat appointment

This section explains how to change and delete repeat appointment.

 

Click [Reservation] > [Workspace] on the side menu of Acall Portal.

Click [edit detail] of the reservation you want to edit or delete.

 

Select either [Only] or [Following] at the bottom of the screen.

Click "UPDATE" or "DELETE".

 

Note

Maximum number of repeats

Maximum number of repeats is 730. If you set repeat "daily", it will be reserved for approximately 2 years at the longest (730 repeats ÷ 365 days).

 

Even if you specify the end date 2 years or more ahead of time, only 730 appointments will be registered.

 

Duplicate Reservations

When any of the repeat appointments overlaps with other appointments, overlapping date, meeting room, and user name will be informed in the pop-up.

Please change the appointment date/time or meeting room and recreate.