You can reserve a meeting room from ACALL mobile. When you have an internal meeting or a visit scheduled, you can reserve a meeting room right away from your smartphone and check and reserve the most recently available meeting rooms, allowing you to use the meeting rooms efficiently.

 

How to make a reservation from "Reservation Status."

This is the way to create a reservation from the reservation status screen of each meeting room. If you know which conference room you want to use, this is the best way to make a reservation.

Select a meeting room

After launching the app, tap "Reservation" in the lower-left corner to display a list of meeting rooms in the order of closest availability.

Select the meeting room you want to reserve and tap the image.
You can also search for the name of the meeting room by tapping the search mark in the upper right corner of the screen.

Select the desired date from the reservation status screen

Tap the "Reservation" button that appears when you tap the conference room image and select the desired date from the calendar on the Availability screen.
The blue dots on the calendar indicate the days that you have reservations to attend, and the red dots indicate the days that other workers have reservations.

Select an reservation time and enter details

When you select a date, it will display the reservation status for that day below the calendar.
The blue button "Available to -:-" indicates the available reservation time.

Tap the blue button for the desired time slot to open the reservation details screen, and enter the necessary information.

Reservation Items

• Start time
• Ending time
• Meeting title
• Type (external or internal)
• Guest (available for external meetings)
• Worker
• Agenda
• Note (for internal use)

Note
When you add an agenda, you can reorder it. Tap the "Sort" button on the right to display the "Sort" icon, and then hold down the icon to move the agenda.

Confirm a reservation

You can check and edit the reservation status of the relevant meeting room and My Page.

 

How to make a reservation through "Use Now"

You can reserve the meeting room displayed in the "Available Now" section for use immediately or in the next 15 or 30 minutes. If you want to book a meeting room available right now, this is the recommended reservation method.

Select a "Available Now" Meeting Room

After launching the app, tap the "Reservation" button on the bottom left to display the list of available meeting rooms in the order of their availability.

Select the meeting room displayed in the "Available Now" column and tap the image.

Select an item from "Use Now."

Tap the meeting room image and tap "Use Now", then select the required items from the reservation screen and tap "OK" to complete the reservation.

Reservation Items

• Type (external or internal)
• Start time（Right now、15 mins later、30 mins later）
• Usage time (Depends on availability)

Enter detailed information

Tap "Continue Edit" on the screen when the reservation is completed to edit the detailed information of the meeting.

Reservation Items

• Start time (within the range that has already been reserved)
• Ending time (within the range that has already been reserved)
• Meeting title
• Type (external or internal)
• Worker
• Agenda
• Note (for internal use)

Confirm a reservation

You can check and edit the reservation status of the relevant meeting room and My Page.

 

How to make a reservation from the "Specify Date and Time" screen

You can narrow down the list of available meeting rooms by selecting the "Date & Time" option and then make a reservation from the reservation status screen. This method is recommended when the date and time of a meeting or visitor are already fixed.

Open the date and time selection screen

After launching the app, tap the symbol in the upper left corner of the screen or swipe the screen to the right to open the date/time selection screen.

Enter the required information

Enter the required fields from the date and time selection screen and tap "Filter" to display the applicable meeting rooms.

 Filtering items

Tap "Clear" to reset the start time and ending time.

• Date (required)
• Start time
• Ending time

Select a meeting room

Select the meeting room you want to reserve and tap the image.

 

Select the desired date from the reservation status screen

Select the desired date from the calendar on the Availability screen.
The blue dots on the calendar indicate the days that you have reservations to attend, and the red dots indicate the days that other workers have reservations.

Select an reservation time and enter details

When you select a date, it will display the reservation status for that day below the calendar.
The blue button "Available to -:-" indicates the available reservation time.

Tap the blue button for the desired time slot to open the reservation details screen, and enter the necessary information.

Reservation Items

• Start time
• Ending time
• Meeting title
• Type (external or internal)
• Guest (available for external meetings)
• Worker
• Agenda
• Note (for internal use)

Note
When you add an agenda, you can reorder it. Tap the "Sort" button on the right to display the "Sort" icon, and then hold down the icon to move the agenda.

Confirm a reservation

You can check and edit the reservation status of the relevant meeting room and My Page.