You can use Acall Meeting (Inside Mode) to start a meeting that you have reserved on Acall Portal or Acall Mobile.
This page describes the steps for starting and ending a scheduled meeting on Acall Meeting, as well as the auto-cancel when a meeting was not started.
If you are using Acall Meeting (Outside Mode), please refer to "Start / End Scheduled Meeting on Acall Meeting (Outside Mode)".
If you have reserved a meeting, the reservation will be displayed in Acall Meeting as shown below.
Swipe the [ENTER] switch to the right to start the scheduled meeting.
You can start a meeting15 minutes before the scheduled start time.
For details, please refer to "When you can start a meeting".
Swipe the [EXIT] switch at the bottom of the screen to the left.
※ Only when using Outlook Calendar Link function.
If you ENTER within 1 minute after EXIT, the system will internally adjust for 1 minute and the message "We are preparing the meeting" will be displayed.
After 1 minute, the system will automatically start the meeting.
When you can start a meeting
You can start a meeting 15 minutes before the scheduled start time.
More than 16 minutes before the scheduled start time, the message "You can start the meeting 15 minutes before" will be displayed, and the ENTER button cannot be swiped.
If you want to start the meeting before 15 minutes, start the meeting with "Start Meeting without Reservation on Acall Meeting.
If the scheduled meeting is not started after the scheduled start time, the message "Appointment has not started. Will be canceled automatically after x minutes" will be displayed, and the schedule will be automatically canceled if it is not started after that.
This feature allows for more efficient use of meeting room resources.
Auto-cancellation time can be set in App Settings > Acall Meeting.
For more details, please refer to "Set Automatic Cancellation Time for Meeting Room Reservations".
Reservations that are automatically cancelled will be displayed as "Canceled" on Acall Portal > Guest Check-In screen.
Reservation > Workspace screen will not display the auto-cancelled reservations.
Cancel confirmation message
If any of the following conditions apply, confirmation message will appear asking if you want to cancel the appointment.
- If you EXIT within 1 minute after ENTER
- If you ENTER and EXIT before the scheduled start time
Select "Yes" to cancel the reservation and "No" to back to the original screen.
Please refer to the following help article for information on how the reservations looks when it is canceled while it is linked to external calendar (Outlook / Google ).
・Acall Meeting Specifications for Outlook Calendar Linking
・Acall Meeting Specifications for Google Calendar Linking