“Guest" is an item to manage visitor information in ACALL RECEPTION. By registering a guest, you can register and manage the "company information" and the "visitor information" associated with it. 

 

Registering a guest

The guestbook consists of two sets of data: the "company information" and the "guests" associated with it.
Creating a new guest creates the company information and guest data in one step.

 

Creating a new guest

After logging in to the Portal, click [ADD NEW] from the corner and select [Guest Book].

The Add New Worker screen will appear.

Fill out the form and click [CREATE] to complete.

Create New Screen

Entering and configuring guest information

 The input contents for each item are as follows.

Note
- Fields marked with an asterisk (*) are required.
- Duplicate names cannot be registered.

Items	Contents
company name	The name of the company to which the guest belongs. *If "Company" is already registered, you can select it from the drop-down menu.
family/given name*	Guest Name The name field is required.
family/given name ruby	Guest name pronunciation
Phone number	Guest's phone number
Email	Guest's email address
staffs	Contact person associated with the guest.
disclosure setting	Select [All] or [Only those of workers in charge] as the scope of disclosure of guest information.

 

Registering notes

In the [MEMO] tab of the new creation screen, you can enter supplementary information about the guest as a note. By using notes, you can share information about the guest's attributes and small tidbits to be used during the ice breaker.

In the [MEMO] tab, click [Add Memo] to display the Add New Memo screen.

After entering the information, click [CREATE] to complete.

 

Checking the list of guests

Click on [Guest book] in the left sidebar and confirm that the guest information you created has been added to the guest book list.

 

Editing guests

After logging in to the Portal, select [Guest book] on the sidebar.

Click on the edit mark (pencil symbol) of the meeting room/equipment you want to edit to open the edit screen.

Update your information and click [UPDATE] to complete.

 

Deleting guests

After logging in to the Portal, select [Guest book] on the sidebar.

Click on the edit mark (pencil symbol) of the meeting room/equipment you want to edit to open the edit screen.

Update your information and click [DELETE] to complete.

 

Registering company information

It can be managed using only the company information that the guest belongs to.

 

Creating a new company profile

After logging in to the Portal, select [Guest book] on the left sidebar.

 Click on themark to the right of the search box, and then click on [Create Company].

The New Company Information screen will appear.

Fill out the form and click [CREATE] to complete.

Entering and configuring company information

The input contents for each item are as follows.

Note
- Fields marked with an asterisk (*) are required.
- Duplicate names cannot be registered. 

Items	Contents
company name*	The name of the company the guest belongs to. The company name field is required.
Company Address	Company address
Company TEL	Company phone number
memo	Company supplementary information