WorkstyleOS allows you to manage meeting rooms and equipment by registering and reserving them. This article explains how to register and edit meeting rooms and equipment.

Reference

The way to create a meeting room is different when using calendar integration.
Please refer to the following link. 
- Registering and editing workplaces (workplaces linked to Outlook calendars)
- Registering and editing workplaces (workplaces linked to Google calendars)

Registering meeting rooms and equipment

Create a new meeting room and equipment

After logging in to Portal, click [+ADD NEW] and select [add facility].

Add a meeting room or equipment.

The screen to create a new meeting room and equipment will be displayed.

Fill out the form and click [CREATE] to complete.

Enter and set up meeting room and equipment information

The input contents for each item are as follows.

Note
- Fields marked with an asterisk (*) are required.
- Duplicate name registration is not allowed. 

 

Items	contents
name*	Name of meeting room or equipment
Capacity	Capacity of meeting room
Location	Location of the meeting room
Phone number	Phone number associated with the meeting room
category	Select [room] or [equipment]
usage	Select whether it is for internal meetings or for visitors.
Availability	Toggle to available or unavailable.
Available Concurrently	Toggle to available or unavailable simultaneous reservation of the meeting room.
Enable Group Access Control	Set up a group that can use the meeting room or equipment.
Authentication type	Set the authentication method to be used when using ACALL MEETING. For more information
Description	Description of meeting room or equipment.
Image	Image to be used for listing in ACALL mobile. For more information

 

Check the list of meeting rooms or equipment

Click on [Meeting Rooms, Equipment, and Locations] on the sidebar to confirm that the meeting rooms and equipment you created have been added to the list.

Editing meeting room or equipment

After logging in to Portal, select [Meeting Rooms, Equipment, and Locations] from the side menu.

Click on the (pencil mark) under ‘Edit’ of the meeting room/equipment you want to edit to open the edit screen.

Update your information and click [UPDATE] to complete!

 

Deleting meeting room or equipment

After logging in to Portal, select [Meeting Rooms, Equipment, and Locations] from the side menu.

Click the (pencil mark) under Edit of the meeting room/equipment you want to delete.

Click [DELETE] at the bottom of the edit window.

Click [OK] after confirming the pop-up message to complete.